ReplyKit › Guides › Etsy message templates for sellers

10 Etsy message templates for sellers (copy & paste)

Running a shop means answering the same buyer messages over and over. Here are ready-to-use Etsy templates — thank-yous, shipping updates, custom orders, delays and review requests — that you can insert in one keystroke.

Friendly, prompt replies protect your reviews and your shop's "star seller" stats. Save the messages below as snippets and drop them into Etsy Messages, email or anywhere by typing // — then personalise the brackets.

1. Thanks for your order

Hi [Name], thank you so much for your order! 🎉 I'm getting it ready with care and will let you know the moment it ships. Reach out anytime if you have questions.

2. Order shipped (with tracking)

Great news — your order is on its way! 📦 Tracking number: [#]. Estimated delivery: [date]. Thanks again for supporting my small shop!

3. Custom order inquiry

Hi [Name], I'd love to make this for you! Could you share the details — [size / color / personalization / deadline]? I'll then send a quote and a timeline.

4. Processing time / slight delay

Hi [Name], a quick update: your order is handmade to order and currently takes about [X days] to prepare. Thank you for your patience — it'll be worth the wait!

5. Confirm shipping address

Before I ship, could you confirm your address is correct? [address]. Just reply "confirmed" or send any changes and I'll update it right away.

6. Out of office / vacation mode

Thanks for your message! I'm away until [date] and will reply as soon as I'm back. Orders placed now will ship on [date]. Thank you for understanding! 💛

7. Item out of stock

Thank you for your interest! This item is currently sold out, but I'm restocking around [date]. Want me to message you the moment it's back?

8. Polite refund / return

I'm sorry this wasn't quite right! I've issued your refund of [amount] — it should appear within [3–5] business days. Your feedback helps me improve, so thank you.

9. Asking for a review

I hope you're loving your [item]! 🌟 If you have a minute, a quick review means the world to a small shop like mine. Thank you so much for your support!

10. Thank-you after delivery

Hi [Name], just checking your order arrived safely and you're happy with it! If anything's not perfect, reply here and I'll make it right.

Reply to buyers in seconds. Save your shop's messages and insert them anywhere by typing //.

Add ReplyKit to Chrome — free

Tips for Etsy sellers

Keep the tone warm and personal — buyers choose Etsy for the human touch.
Always fill in the name and order details; a generic message can hurt more than help.
Have a snippet ready for the three messages you send most: thanks, shipped, and review request.
Your snippets stay private on your device (free plan) — no buyer data leaves your browser.